Here are the tools you need to create a top-notch conference session. Use these resources to confirm your participation, learn more about APA guidelines, and manage your involvement.

Conference Session Management

Welcome organizers, speakers, and moderators.

Access Online Forms

I am participating in a:


Mobile Workshop

Poster Session

Facilitated Discussion

Training Workshop

"Fast, Funny and Passionate" Session

Student Capstone Presentation

Deep Dive or Clinic

Important Dates for Speakers
December 19, 2013 Deadline: Speaker invitation deadline
January 9, 2014 Deadline: Speakers confirm their participation.
March 2, 2014 Speaker conference registration deadline.
March 27, 2014 Hotel reservation deadline. Complete biographical data form.
March 28–April 22, 2014 PowerPoint Upload window open.
April 26-30, 2014 APA National Planning Conference in Atlanta.

Important Speaker Links

Update Your Bio, Permissions, and A/V Request Forms

Frequently Asked Questions

Q. Where do I go for speaker assistance at the conference?

A. Speaker Preview is located in C108 in the Georgia World Congress Center. Go here for onsite loading of your PowerPoint, to discuss a-v questions with the technicians, or to rehearse your presentation.

Q. What do I do if I have technical problems in my session?

A. The a-v staff members (in black t-shirts) circulate regularly throughout the session rooms. Look for them before your session starts to discuss any problems. As a last resort, send someone to the Speaker Preview room (C108) to get assistance.

Q. May I use my own laptop in a session?

A. No. Your presentation will be sent to your session room from the main network in the Speaker Preview room (C108). You must preload your presentation online or in the Speaker Preview room.

Q. Do I have to use the microphone?

A. Yes. Do not assume that everyone can hear your voice in a session room. Make it easy for your audience and allow them to hear everything.

Q. Will APA automatically make my PowerPoint available for conference attendees to download, if I provide it to the Speaker Preview room?

A.Yes. After you upload your presentation in the Speaker Preview room APA will have access to the files at the conclusion of the conference, to make available for conference attendees. If you do not want your presentation included you must decline permission.

Q. Do I have to register for the conference to participate as a speaker?

A. Yes. All speakers must be registered for the conference. Read the speaker registration policy and learn about registration options.

Q. Is every session required to have at least one APA member as a speaker?

A. Yes.

Q. Where do I find information about organizing my session?

A. Select the type of session you are participating in and download the handbook.

Speaker Policy

Speakers are allowed to speak in no more than two sessions. A session is defined as a general session, a division session, a local host committee session, or a poster session. A speaker may also participate in one additional learning theater presentation, training workshop, or facilitated discussion. GIS workshop speakers and mobile workshop speakers may speak in an unlimited number of mobile workshops or GIS workshops, but only two sessions. Any deviation from this policy is at the sole discretion of the Director of Education.


Most answers can be found in the handbooks provided for your session (see "I am participating in..." above).

If you cannot find the answer to your question after reviewing the handbook, please send an e-mail to