Request for Proposals

Regional ITS Architecture Update & Deployment Plan

Memphis Urban Area Metropolitan Planning Organization (Shelby County Government)

Memphis, TN

Posted: 10/03/2013
Submittal Deadline: 10/25/2013

Website: http://memphismpo.org/news-events/contracting


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Shelby County Government is soliciting written proposals, on a competitive basis from qualified companies or professionals to update the Regional Intelligent Transportation Systems (ITS) Architecture and Deployment Plan for the Memphis Urban Area Metropolitan Planning Organization.

Information regarding this RFP is located on the County’s website at www.shelbycountytn.gov. Go to “Purchasing – Bids” under the “Business” header on the home page to locate the above-described RFP and the attachments.

The proposal, as submitted, should include all estimated costs related to the services requested by the RFP specifications. If selected, your proposal will be the basis for negotiating a contract with Shelby County Government. Your proposal must be received in the Shelby County Purchasing Department no later than 4:00 p.m. on Friday, October 25, 2013. Proposals should be addressed to:

Nelson Fowler, Manager A
Shelby County Government
Purchasing Department
160 N. Main St., 9th Floor
Memphis, TN 38103

The package containing an original (clearly identified as original) and five (5) copies and a CD of your proposal must be sealed and marked with the Proposer’s name and “CONFIDENTIAL, “UPDATE OF THE REGIONAL ITS ARCHITECTURE AND DEPLOYMENT PLAN ”, RFP # 14-009-15” noted on the outside.

A. Background

The Memphis Urban Area Metropolitan Planning Organization (Memphis MPO) is the regional transportation planning organization for Shelby County, TN, and portions of Desoto County, MS and Fayette County, TN. The Memphis MPO is responsible for working with local, state and federal agencies, the private sector, citizens and stakeholders to plan coordinated transportation systems designed to move people, goods and services affordably, efficiently and safely throughout the MPO area. The Memphis MPO was established by the federal government to ensure that transportation decisions within the MPO area are performed in a continuing, comprehensive and cooperative process.

This Request for Proposal (RFP) is intended to update the Memphis Urban Area Regional ITS Architecture and Deployment Plan. This will involve facilitating stakeholder meetings as well as performing updates to the Turbo Architecture Database resulting in updated market packages.

In 2010 the current Memphis Urban Area Regional Intelligent Transportation System (ITS) Architecture was updated under the direction of the Memphis Urban Area Metropolitan Planning Organization (MPO) with support from the Tennessee Department of Transportation (TDOT). The Regional ITS Architecture provides a framework for implementing ITS projects, encourages interoperability and resource sharing among agencies, identifies applicable standards to apply to projects, and allows for cohesive long-range planning among regional stakeholders. The Memphis Urban Area Regional ITS Architecture focuses on the functionality that ITS provides in the Region as well as how those functions are operated by agencies in and around the Memphis Region. The Regional ITS Architecture also satisfies an important requirement from the Federal Highway Administration (FHWA) and the Federal Transit Administration (FTA) regarding transportation funding. An FHWA Final Rule and an FTA Final Policy issued in 2001 require that regions have an updated regional ITS architecture and show how ITS projects conform to that regional ITS architecture in order to receive federal funding.

The Memphis Urban Area Regional ITS Architecture update included the same geographic area and agencies that are included as part of the Memphis Urban Area MPO. The MPO includes all of Shelby County and the western portion of Fayette County in Tennessee, and the northern portion of De Soto County in Mississippi. MPO is currently in the process of updating the study area as required every 10 years after each census to include areas which might become urbanized in next 20 years. Any update of the ITS Architecture and Deployment Plan shall include the areas which may become part of MPO Study Area. In addition, the TDOT SmartWay ITS deployments on I-40 and I-55 in Arkansas are also considered part of the Memphis Urban Area Regional ITS Architecture boundaries.

The Memphis MPO will be acting as the lead agency for the update of the ITS Architecture and Deployment Plan. Additional partners for the project include the Tennessee Department of Transportation (TDOT) and Mississippi Department of Transportation (MDOT).

SERVICES REQUIRED

This RFP is intended to help the Memphis MPO select the best-qualified company and award a County-approved contract for professional services to perform the requested services which include the following:

1. Demonstrate the ability to prepare and update the Regional ITS Architecture and Deployment Plan using the National ITS Architecture and Turbo Architecture Database;
2. Demonstrate that project deliverables will be in compliance with federal transportation regulations (MAP-21) and be acceptable to the Tennessee Department of Transportation (TDOT), the Mississippi Department of Transportation (MDOT), the Federal Highway Administration (FHWA) and Federal Transit Administration (FTA).
3. The consultant should clearly be able to demonstrate in their proposal response the intent and scope of the project, the character of the deliverables, the services required for their delivery and the specific tasks that must be performed in the course of supplying these services;