Request for Proposals
2012 Comprehensive Plan Update
Townn of Culver
Submittal Deadline: 11/02/2012
Listed on an 1843 map as Geneva, the village settlement now known as Culver, was once known as Yellow River Post Office. In 1844, it became Union Town, adopting the name from Union Township in which the village was located. In 1851, a new survey of the platted village was created and the town's name was changed to Marmont, honoring a French general of that name. It was known as Marmont for the next 42 years and became incorporated under that name in 1894.
In 1895, it was proposed to change the name of the town to Culver City to honor Henry H. Culver, founder of the Culver Military Academies (at the time), now known as Culvver Academies. After a long 54-year struggle with the post office in Washington, Marmont legally became the Town of Culver in 1949.
Today the Town of Culver, with a census population of 1,353, is part of a community that is enriched with beautiful Lake Maxinkuckee, Culver Academies, and a variety of commercial businesses surrounded by a successful agricultural industry.
Lake Maxinkuckee is the second largest natural lake in Indiana. It is approximately 1,800 acres surrounded by the town, the Academies, the Culver-Union Township Park, and beautiful homes, of which the majorities are enjoyed by families as summer cottages or weekend retreats.
The world-renowned Culver Academies is a college-preparatory high school with superior academics and a variety of successful athletics. The Academies is home to the Woodcraft Camp during the summer months, where youth are provided with opportunities to mature and learn about the Academies’ heritage. The Academies covers approximately 1,800 acres on the northeast side of town. Culver Academies is the largest employer in Marshall County.
The town has a feature that not many small towns have and that is multiple commercial districts. There is “down town.” “mid town.” and “up town.” Down town is located on Main Street and has excellent restaurants and quaint shops. Mid town, located on Lake Shore Drive, have businesses that lend themselves to recreation and lake goers: however, the entire community is served well. Up town, located near the intersection of State Route 10 and State Route 17, is more service-oriented. Shops such as, but not limited to. Include a grocery store, dollar store, and lawn equipment service shop.
Culver, which is neatly tucked in the southwest corner of Marshall County, is surrounded by a large farming community that serves as a buffer to the rest of the world. This keeps Culver that hidden gem that Indiana has forgotten. The farming community provides crops such as corn, wheat, soy beans, and potatoes. The community also raises livestock such as cattle and pigs.
The true asset of the community is the citizenry. The town makes up for approximately half of the citizenry while the lake and the Academies make up the other half. This provides for a diverse and caring community. Diversity brings a vast array of socioeconomics that strengthens the community with various opinions and outlooks.
The Town of Culver, Indiana requests proposals to lead the community in the preparation and adoption of an update to the Culver Comprehensive Plan. The planning horizon for the updated plan will be 2030. The Town seeks a consultant that will guide the creation of a community vision, growth and development policies, and implementation strategies. The consultant must be skilled in helping our community and agree on a vision and the means to achieve it. Along with the Comprehensive Plan legislative requirements, the consultant should consider the following:
1. Public Outreach, Participation and Intergovernmental Coordination
The public participation process should involve a wide cross-section of residents, organizations and networks, appropriate meeting and discussion formats, and information dissemination. A
Citizen Task Force of volunteers can assist the consultant in gathering community input. The
Planning and Zoning Commission can assist the consultant at each step of the process. These roles should be defined in the consultant’s proposal.
2. Demographics and Socioeconomics
The Plan should reflect current and projected demographic and socioeconomic trends and their implications on land use patterns and public services planning. The consultant should endeavor to obtain current and accurate demographic and socioeconomic data upon which policy recommendations will be based.
3. Future Land Use
The Future Land Use Plan shall incorporate the residential and commercial development that has occurred since the Plan was last adopted. This element shall also provide an outlook projection based on recent development and economic trends. The Plan shall address the relationship between the environment and human activities. A general inventory of the Town’s natural resources shall be established and measured against current development policies and practices. This element shall address the interconnectedness of the built and natural environments, and provide policy recommendations that will improve the state of balance.
4. Community Character and Urban Design
This document should be used as a tool and guide to direct the continuing use and/or further development of existing design standards and guidelines for the community as a whole.
5. Housing and Neighborhood
The housing element provides an opportunity to set policy direction relative to the range of housing products offered in Culver to include diversity, and density. This element shall look beyond housing as an independent module and toward cohesive neighborhood planning.
The Plan should evaluate the Town’s existing transportation infrastructure and project where improvements are needed now and in the future. The possibility of future growth should indicate roadway improvements and expansion.
7. Public facilities / Infrastructure
The plan shall evaluate the Town’s existing infrastructure and indicate where improvements are needed and expansion is likely.
8. Economic Development
The Plan shall address a range of policies that preserve and strengthen business and commerce in the Town. This element shall characterize the unique attributes of local business districts and provide an evaluation of underutilized commercial and retail space and opportunities within the Town. Projected employment and ratios of employment to housing units should be discussed.
9. Parks and Open Space
Evaluation and integration of facility inventories, trail connectivity, park accessibility, and recreational goals shall be within the Comprehensive Plan. The town has been designated as a Tree City U.S.A. for over 5 years and has an active Tree Commission with goals and objectives in place.
The community established the Lake Maxinkuckee Environmental Fund over 25 years ago. Recognizing Lake Maxinkuckee as an important natural resource that needs protection. Culver is committed to keeping the lake as a clean and beautiful natural resource that is utilized for recreation.
The following resources are available on the Town website (www.townofculver.org); the link to the RFP includes access to each of these documents:
Culver Comprehensive Plan
Culver Zoning Ordinance (including 2-mile zoning boundary)
Culver Community Charrette Handbook
Culver Union Township Park Master Plan
Lake Maxinkuckee Environmental Council Watershed Management Plan
Town of Culver Wellhead Protection Plan
Town of Culver Tree Commission Tree Survey and Master Plan
Culver Redevelopment Commission TIF Maps
Marshall County GIS
SCOPE OF WORK
The following considerations are intended to guide the preparation of a Comprehensive Plan that will serve as a blueprint for the future growth and development of Culver. The resulting plan should be both a physical and policy based plan and provide implementation actions and strategies, and include illustrative maps, tables and graphics. The Comprehensive Plan should integrate all of the Town’s existing plans. Elements of the Comprehensive Plan will include, but need not be limited to:
A. Statement of Community Values
B. Desired Community, Social, Cultural Character, and Sustainability
Desired typologies and physical characteristics
Community, scale, form, and design
“Livability” and “walk ability”
C. Parks, open space, and recreation
D. Historical characteristics to be preserved and enhanced
E. Community and Cultural Facilities, Programs, and Arts
G. Economic Development and Sustainability
Pedestrian and bicycle connectivity
Streets and corridors
Safe routes to school
I. Services, Public Facilities, and Infrastructure
Utilities (water and wastewater)
Sidewalks and Trails
J. Environmental Sustainability
K. Balancing, Sustainability, Land Use, Infrastructure, and Zoning Practices
L. Future Land Use Map
M. Implementation strategies and actions
N. Zoning Framework (including 2 mile zoning boundary)
Proposals should include:
1. Cover Letter: Cover letter shall be provided that succinctly explains the Consultant’s interest in the project. The letter shall contain the name, address, and phone number of the person who will serve as the firm's principal contact person with the Town and shall identify individual(s) who will be authorized to make presentations on behalf of the firm. The statement shall bear the signature of the person having proper authority to make formal commitments on behalf of the firm.
2. Statement of Project Understanding: Provide a one-page statement outlining the philosophy of the team in approaching this project and the team’s grasp of issues and goals to address in this study.
3. Qualifications of Firm/Project Team: Provide names, titles, and responsibilities of key personnel who will be responsible for the management and completion of this project. Include qualifications, experience of each, and the length of time with the company.
4. Strategy and Implementation Plan: Describe your (the consultant’s) interpretation of the Town’s objectives with regard to this RFP. Describe the proposed strategy and/or plan for achieving the objectives of this RFP. Proposer may utilize a written narrative or any other printed technique to demonstrate his/her ability to satisfy the Scope of Services. The narrative should describe a logical progression of tasks and efforts starting with the initial steps or tasks to be accomplished and continuing until all proposed tasks are fully described and the RFP objectives are accomplished.
5. Services: Describe services to be provided and any that may be specifically excluded. Describe what, if anything, the Town is expected to provide.
6. Organization and Staffing Plan: List any outside consultants or firms who might perform services for this project. Describe personnel organization; identify the people doing the work and whether they are employees or subcontractors.
7. Timeline: Provide a time-line for completing milestones for each step and adoption of the Plan.
8. References: Give at least five (5) references for projects of similar size and scope, including at least two (2) references for projects completed during the past two years. References of staff that will be assigned to the project are also required. Staff references shall include, but are not limited to years of experience, education, and previous projects.
9. Fee Proposal: The fee proposal should be based on completion of the comprehensive plan only. Provide a complete list of costs per task and a total fee for the proposal, including expected reimbursable expenses (nonbinding) for completion of the scope of services set forth in the proposal. Costs must be listed in detail, i.e., itemizing each component of the work program as well as hourly rates, travel, meetings, etc. Tasks can be itemized as “optional” and bid independently to allow flexibility in fees.
PROPOSAL DEADLINE: Proposals are due by Friday November 2, 2012 by 4:00pm to:
The Town of Culver reserves the right to reject any and all proposals. All costs including travel and expenses incurred in the preparation of this proposal shall be borne by the proposing firm. All work product, whether electronic or in hard copy, will remain the property of the Town of Culver and will be provided to the Town upon completion of the contract or upon request.
Firm selected will be chosen on the basis of their apparent ability to best meet the overall expectations of the Town. The Town reserves the right to reject any and all submittals. The following parameters will be used to evaluate the submittals (in no particular order of priority):
Responsiveness of submittal to the RFP
Basic knowledge of the community
Understanding of the project and the objectives
Experience in integrating land use, transportation, environmental conservation, affordable housing, economic development, and implementation strategies
Consensus building experience working with diverse communities
Cost estimate that provides greatest value to the community