Request for Qualifications

Comprehensive Plan/Unified Development Code Update

City of Blue Springs

Blue Springs, MO

Posted: 11/12/2012
Submittal Deadline: 11/28/2012

Website: http://www.bluespringsgov.com


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The Comprehensive Plan update is essentially preparing a new Comprehensive Plan document. Staff envisions this document relying heavily on visualization and graphics in order to relay key concepts. The Comprehensive Plan must address what has been called the “triple bottom line”: equity; environment; and economy. It is also expected that transportation networks and alternatives will be addressed in the plan and code. The Unified Development Code update is anticipated to implement many of the concepts provided in the Comprehensive Plan and to review current codes for appropriateness.

1. INTRODUCTION:

The City of Blue Springs, Missouri, is seeking formal written qualifications from professional consultants with demonstrated experience to assist in drafting a new and revised Comprehensive Land Use Plan and subsequent revisions to the Unified Development Code (UDC). The project will include the analysis of existing community population data, environmental data, land use data, market data, and socio-economic data. In addition, all respondents are required to submit documentation substantiating their qualifications to perform the services identified in the Qualifications of Firm section.

The City of Blue Springs is situated in eastern Jackson County, Missouri, and within the greater Kansas City metropolitan area. Development in Blue Springs is primarily single-family residential, with a total population of 52,749 (July 2011). The City of Blue Springs is strategically located on Interstate 70 and U.S. Highway 40, approximately eighteen (18) miles east of downtown Kansas City, providing potential to be a regional commercial and industrial center and a traditional suburban community. Additional community and government information, including the 2003 Comprehensive Plan and 2004 Area Plan, can be found at the City of Blue Springs’ web site: www.bluespringsgov.com .

The City of Blue Springs shares a regional vision of achieving sustainability through smart growth concepts while balancing the need for equity, environment, and economy.

The City reserves the right to reject any or all RFQs; to waive any informalities or irregularities in any submittal; to award in whole or in part to one or more respondents; to utilize other services provided by the chosen firm(s) not regulated by the Missouri State statutes; or to take any other such actions that may be deemed in the best interest of the City.

2. COMMUNITY BACKGROUND:
Blue Springs’ history is tied to the migration of settlers on their westward journey. Pioneers found the area to be an ideal stopover due to the abundance of cool, clean water from a spring of the Little Blue River - hence the name Blue Springs. Jackson County Court granted the incorporation of Blue Springs on September 7, 1880, making the City the fourth settlement in the county.

Today the City Blue Springs is the eighth most populous City in the Kansas City Metropolitan area and the 10th most populated city in the State of Missouri with a Census 2010 population of 52,575 residents. Money Magazine rated the City as the 49th best place to live in their list of the100 best places to live.

The City of Blue Springs has seen steady growth since the 1970’s growing from 7,000 to over 50,000 today. The City covers approximately 22.21 square miles and is generally oriented along a north-south axis adjacent to Missouri State Highway 7. The City is served by two major highways—Missouri 7 Highway and U.S. 40 Highway, and by Interstate 70.

Blue Springs has experienced typical suburban growth in the preceding decades, characterized by large residential developments adjacent to major highway corridors; the corridors carry residential traffic to major employment centers located elsewhere in the metropolitan area. Over 80% of the developed land (excludes land under park and recreational uses) in Blue Springs is under residential uses, 15% is under commercial uses, and the remaining under industrial uses. Blue Springs’ land use distribution shows several key features:

• Single-family residential use is the dominant land use in the City with over 76% of the land.
• Retail and Office Commercial uses are primarily concentrated along the three major highways
• Institutional and Park uses are relatively evenly distributed in the City.
• Industrial land activities are generally located adjacent to the Highways.

Along with the significant increase in population, there has also been a significant change in the age composition of the population. In the 1990s the City had a large young population, with over 27% of the population under the age of 14. While the number of children has not dropped in the last decade, their percentage as a whole has dropped to fewer than 20%. The elderly population has increased in Blue Springs indicating that retirees are moving to, or staying in, the City. In 1990, there were about 2,600 people over the age of 65, constituting about 6.6% of the total population. By 2000, that number had increased to over 3,400 people, and the elderly now constitute over 7.1% of the population.

3. PROJECT SUMMARY:

The Comprehensive Plan update is essentially preparing a new Comprehensive Plan document. Staff envisions this document relying heavily on visualization and graphics in order to relay key concepts. The Comprehensive Plan must address what has been called the “triple bottom line”: equity; environment; and economy. It is also expected that transportation networks and alternatives will be addressed in the plan and code.

It is anticipated that many forms of public outreach will be utilized to gather information and educate our residents. There will also be citizen working group(s) and/or steering committee(s).

The Unified Development Code update is anticipated to implement many of the concepts provided in the Comprehensive Plan and to review current codes for appropriateness.

The City has applied for Technical Assistance through EPA’s Building Blocks for Sustainable Communities program. If the assistance is granted the City will have access to a Code Audit, Community Image Survey and a Place and Street Audit. The chosen consultant will be expected to work with City of Blue Springs staff, Consultants, Councilmen, Planning Commissioners and citizens.

The City Council has appropriated funding for the project.

4. ANTICPATED DELIVERABLES:

All narrative information, supporting documentation, and graphics provided in the final plan and code update shall be organized for quick and easy reference. The plan and code shall include concise narratives that can be easily read and understood by elected officials, employees and citizens. The final documents should include:

1. A detailed comprehensive summary of recommendations
2. An executive summary of the Comprehensive Plan and Code.
3. A summary of survey results (in appendix)
4. Fiscal impact estimates for implementation (in appendix).
5. Participation in public meetings and hearings.
6. Establish a website and other social media outlets as deemed appropriate for the project.
7. Provide the text that will be included in the Comprehensive Plan and possibly the Unified Development Code
8. Visual representations of the concepts proposed in the plan and code where appropriate.
9. Maps, diagrams, and visualizations tools as necessary to relay concepts in an aesthetically pleasing, easily understood, and user friendly document.
10. Fifty (50) printed and bound full color copies of the final Comprehensive Plan and Unified Development Code
11. Two electronic versions of all reports, maps and diagrams; one that can be edited and updated as needed and one that cannot be edited. The digital version of the editable plan and code should be provided in Microsoft Office software, such as Publisher and/or Word, and maps and related data must be provided in a form acceptable the City’s GIS Coordinator.
12. An unbound reproducible original copy of all documents

5. QUALIFICATIONS OF FIRM:

Submittal must include your firm’s qualifications for delivering all aspects of the development of a Comprehensive Plan and Unified Development Code update. In the qualifications portion of the submittal it should include the following:

1. Experience and Responsibility Summary.
2. Provide the name of the project leader, that person that will be the main point of contact and will be on-site for each of the agreed upon meetings.
3. List and provide a brief history of firm and description of professional experience including any and all sub-consultants. For the project team responsibilities, list the approximate percentage of the project for each team member.
4. Description of at least three relevant previous projects that key project staff has played a central role in developing.
5. Description of project approach.
6. Description of the earliest times and durations of time that work may commence and when it can be completed.
7. Provide one copy of relevant plan or code completed for a like project.

6. SUBMITTAL REQUIREMENTS

Sealed qualifications will be received at Blue Springs City Hall Annex, 903 W. Main St., Blue Springs, MO 64015 until 4:00 p.m. CST, on Wednesday, November 28, 2012. RFQ responses may be either delivered or mailed to Blue Springs Community Development Department; faxed submittals will not be accepted.

Firms shall submit seven (7) copies of the qualifications document in person or by mail, to the address noted above. Please include one (1) digital copy also. To facilitate processing, please mark the outside of the submittal, Comprehensive Plan Update. The submittal must also bear the Firm’s return address.

Each response shall include the following:

1. Name of firm submitting
2. Qualifications of Firm as outline in the Qualifications of Firm section.
3. Letter of Transmittal
4. Approach to how your team will address the outlined project summary.
5. The capacity and capability of the firm to perform the work in question, including specialized services and identified project leader/manager, within the time limitations fixed for the completion of the project.
6. The past record of performance of the firm with respect to such factors as control of costs, quality of work, and ability to meet schedules; at least three (3) references for similar projects. References must include current contact name, phone number, email address, and website.
7. The firm’s proximity to and familiarity with the area in which the project is located.
8. Additional information that will assist the City in considering the Evaluation Criteria outlined.
9. Inclusion of a digital copy of all submitted information.
10. One copy of a completed plan from a similar previous project.
11. Signed Affidavits (E-Verify)

The successful firm, unless a self-employed individual with no employees, will be required to sign a contract including two affidavits related to the E-Verification program and will be required to submit with the contract a Certification of Participation in the E-Verification program. The signed affidavits are required to be submitted along with the response to the Request for Qualifications.

7. QUALIFICATIONS RESPONSE FORMAT:

The information provided above must be submitted in the order outlined below:

Applicant Information: State the Firm’s name, address and contact name with appropriate phone number, fax number, and e-mail address.

Executive Summary: Clearly state your understanding of the services required to accomplish the projects and present an overview of the firm’s approach. Staff will be looking for responses that show how your firm will provide an end product that is unique in its approach to provide messaging.

Qualifications: Include a description of the firm, background on similar analysis, activities or reports; a sample of work; and resumes of key individuals and/or firms likely to be involved on the projects.

References: Provide three references for similar projects completed in the last five years.

Examples: Provide one or two examples of similar plans completed over the last five years.