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Planning Administrator

City of Denton

Denton, TX United States

Position ID: GP4214

Department/Division: Development Services/Planning

Reports to: Planning Director

FLSA Designation: Exempt

Safety Sensitive: No


Definition: Responsible for performing professional planning functions, including processing and reviewing development applications, and communicating development regulations to the general public, developers, citizens, and officials. The position coordinates development activities and projects with other departments, developers, builders, outside agencies, and the general public. Performs duties related to planning, utilizing various development codes. Work is performed with moderate supervision.

Essential Functions:

  • Provides excellent customer service while engaging regularly with internal and external stakeholders in a timely and professional manner, which includes responding to emails, phone calls, and walk-ins to the office, and participating in meetings related to new inquiries, as well as other related activities.
  • Performs and manages technically complex, high-impact and politically sensitive professional planning projects, research, and analysis.
  • Provides technical support associated with planning activities, which includes: coordinating public inquiry on development processes, codes, ordinances, submittal and permit requirements; processing utility releases; maintaining logs for plan review turnaround times; scheduling and entering activities; generating and processing a variety of daily, weekly, and monthly reports; preparing narrative staff reports and recommendations of great complexity; preparing public notices; performing other related activities.
  • Conducts review of various development applications including plats, permits, site plans, variance rezoning requests
  • Presents reports and other findings to staff, Planning & Zoning Commission, and City Council; may serve as liaison to various committees.
  • Interprets and applies applicable local, state, federal laws, and rules.
  • Initiates actions necessary to correct deficiencies or violations of development regulations.
  • Assists with updates and maintenance of Comprehensive Plan and land development regulations.
  • Conducts extensive research, including occasional field research, in specific or general project areas.
  • Presents reports and other findings to staff, Planning & Zoning Commission, and Council; may serve as liaison to various committees.
  • Writes and presents formal and technical reports, working papers, and correspondence.
  • Identifies community problems, issues, and opportunities in particular neighborhoods that could be mitigated through better community planning.
  • Adheres to established work product deadlines.
  • Maintains regular and punctual attendance.

Additional Duties:

  • Maintains a variety of records for the department related to development activities.
  • Prepares a variety of reports related to departmental activities.
  • May provide some supervision to more subordinate planners within the organization.
  • May investigate violations, conduct field inspections; or attend public meetings
  • Attends a substantial number of evening and weekend meetings.
  • Performs other duties as assigned

Minimum Qualifications / Acceptable Equivalency:

  • Bachelor’s degree from an accredited university in planning or a closely related field and at least five years of experience in the planning profession or related field.


  • Any combination of related education, experience, certifications and licenses that will result in a candidate successfully performing the essential functions of the job

Core Competencies:

  • Advanced proficiency in Microsoft Office applications
  • Knowledge of customer service principles and practices;
  • Skilled in providing customer service;
  • Skilled in problem-solving
  • Knowledge of basic filing principles;
  • Knowledge of basic bookkeeping practices;
  • Knowledge of urban planning and development and local government policies and procedures;
  • Skilled in reading and interpreting development/construction documents;
  • Skilled in interpreting and applying applicable code requirements and permitting processes;
  • Skilled in gathering and analyzing information and making recommendations based on findings and in support of organizational goals;
  • Skilled in reading and comprehending highly technical or specialized materials;
  • Skilled in reading and interpreting plans, blueprints, schematics, and/or other related development documents;
  • Skilled in applying independent judgment, personal discretion, and resourcefulness in interpreting and applying guidelines;
  • Skilled in operating a computer and related software applications;
  • Ability to communicate effectively both verbally and in writing with a variety of individuals
  • Ability to form and maintain effective relationships with co-workers and customers

Conditions of Employment:

  • Must have a valid Class “C” Driver’s License and valid state required minimum automobile liability insurance prior to employment (must obtain Texas Class “C” driver’s license and state required minimum automobile liability insurance within 30 days of hire per state law)
  • Must pass a drug test, driver’s license check, criminal history background check, and social security number verification check
  • Must be able to work outside of regular business hours as needed
  • AICP Certification or obtain AICP Certification within one (1) year of employment
  • Must attend and successfully complete the City’s Defensive Driving Course (DDC) as soon as possible after employment (if required to drive City vehicle or personal vehicle for City business)


  • Three years of supervisory experience
  • Prior experience managing projects related to plats, site plans, zoning changes, code amendments or comprehensive plans
  • Master's degree in city planning, urban design, architecture, landscape architecture, public administration or a related field

Physical Requirements:

Overall Strength Demands: The italicized word describes the overall strength demands of the functions performed by the incumbent during a typical workday.

  • Sedentary – lifting no more than 10 pounds
  • Light – lifting no more than 20 pounds; carry up to 10 pounds
  • Medium – lifting no more than 50 pounds, carry up to 25 pounds
  • Heavy – lifting no more than 100 pounds, carry up to 50 pounds
  • Very Heavy – lifting more than 100 pounds, carry more than 50 pounds

Physical Demand Codes: The following describes if the incumbent is expected to exert the following physical demands during a typical workday and the overall frequency.

Codes for “how often”:

Y = Yes
N = No
E = extensive (100-70%)
M = moderate (60-30%)
I = infrequent (20-10%)
A = almost never (<10%)

Task: Code:

  1. Standing: M
  2. Sitting: M
  3. Walking: M
  4. Lifting: I
  5. Carrying: M
  6. Pushing/Pulling: I
  7. Overhead Work: A
  8. Fine Dexterity: I
  9. Kneeling: I
  10. Crouching: I
  11. Crawling: I
  12. Bending: I
  13. Twisting: I
  14. Climbing: I
  15. Balancing: I
  16. Vision: E
  17. Hearing: E
  18. Talking: E
  19. Video Display: E
  20. Other:

Machines, Tools, Equipment and Work Aids:

The essential functions of this position require the use of a computer, various software applications, phone, measuring instruments, level, ladder, testing devices and the occasional operation of a motor vehicle

Environmental Factors:

The essential functions of this position are normally performed in an office environment.

This job description is not an employment agreement, contract agreement, or contract. Management has exclusive right to alter this job description at any time without notice.



Experience Level
Mid II (4-8 years)
AICP Level
Land Use and Development Regulation and Zoning
Salary Range

Contact Information

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