JOB DESCRIPTION

An Overview
The Department of Planning & Zoning (P&Z) consists of about 60 positions within five divisions: Leadership and Management Services, Land Use & Preservation Services, Neighborhood Planning & Community Development, Development Planning, and Development Engineering.

The Assistant Director serves as a senior manager within the Leadership and Management Services division and reports to the P&Z Director. The position is responsible for leading and overseeing department-wide administrative operations, organizational management, personnel and human resource matters, budget and fiscal management, organizational effectiveness, and procedural matters. The Assistant Director plays a central role in strengthening the Department's internal operations, supporting a positive and high-performing workplace, improving responsiveness and accountability, and ensuring that administrative resources effectively support P&Z's evolving work.

The Assistant Director provides senior-level organizational and management support to the Director, establishes systems for timely follow-through on departmental priorities and requests, and undertakes special project and policy responsibilities as appropriate. The Assistant Director supports effective interactions with City Council, the Planning Commission, the City Manager's Office, other City Departments, and community stakeholders by preparing for meetings in advance and ensuring follow-up items are tracked and resolved.

The position oversees two units within Leadership and Management Services: the Administrative Services Unit and Boards and Commissions Unit.

Key priorities for the Assistant Director in the coming year will include:

1. Organizational Management: Lead development and drafting of quarterly reports on key metrics aligned with the strategic plan to improve transparency and accountability. Ensure high-profile projects have clear ownership and milestone schedules. Strengthen organizational effectiveness by updating or developing standard procedures for core processes.
2. Information Management: Lead the department-wide transition to a new SharePoint platform, including migrating files from legacy server drives and network systems. Establish the SharePoint site as a central hub for communication, announcements, and access to tools and resources, improving information accessibility and collaboration across the department. Coordinate and curate a monthly speaker session for department meetings to support staff engagement and knowledge sharing.
3. Budget Management: Actively monitor and guide the Department's budget to ensure alignment with strategic priorities and approved allocations. Support key investments in personnel and operational needs, including staff compensation adjustments, technology upgrades (e.g., laptops, mobile devices), software licenses, and professional development opportunities, while maintaining fiscal responsibility.
4. Human Resources and Staffing: Advance human resource priorities in partnership with the Director, managers, and the Department of Human Resources. Support the timely recruitment and hiring of vacant positions. Ensure position descriptions are up to date to improve clarity of expectations and organizational alignment. Promote opportunities for professional development and growth department wide.

BENEFITS

For Minimum and Preferred Qualififcations please refer to the original job posting site