The new Comprehensive Plan (Comp Plan) will guide future development in the City of Bixby. The framework for related planning documents, as well as, a policy guide for staff and decision makers regarding coming development. The City of Bixby has established a series of elements to serve as a general guide for the plan's development. Since this will be a new Comprehensive Plan for the City, many of the elements listed will require only minor review or minor revisions and integration with the current Plan. The elements serve as a guide to other Plan development; potential partners are welcome to suggest creative or innovative additions/modifications to these elements. Such suggestions should be listed and explained in the submitted proposal. Also, include any essential points about your business that are not covered elsewhere in the Executive Summary.

City of Bixby Zoning Regulations available online: STERLING CODIFIERS

This code was last updated by ordinance 2191 passed June 2, 2016

WWW.BIXBYOK.GOV

BIXBY PLANNING

BIXBY COMP PLAN 2001-2020

ENGINEERING DESIGN MANUAL

FEMA MAPS

ELEMENTS OF PLAN: The selected consultant is expected to use visualization techniques to depict the relevant information for each element as the plan is developed, including but not limited to GIS mapping, illustrations, and renderings.

1. Executive Summary (ES)-The ES document should be in a format, which allows for detached circulation:

• Outline of the vision
• Detailed goals of Comp Plan
• Objectives of Comp Plan
• Policy statements of Comp Plan
• Guide for decision-making
• Educational tools for the citizens of the community

2. Community Profile Development-a complete inventory, review, and analysis of existing conditions are required; including the following:

• Community history
• Existing land uses
• Natural environment elements
• Thoroughfares/transportation
• Community facilities
• Other relevant topics
• Demographic and population analysis using the latest data

3. Development of Goals, Objectives, and Policies-to be developed through significant public participation to develop an acceptable, viable vision and guide for the community regarding future development and re-development:

• Create Public Forum outline for public input
• Identify current gaps/conflicts between current codes and new Comp Plan
• Identify conflicts/gaps between current building codes, zoning ordinances and the new Comp Plan

4. Future Land Use Plan and Map-preferred Land Use Patterns shall be submitted to City Council, City Staff, and the Public to allow them to evaluate the cost-benefit analysis and return on investment (ROI) of various development and redevelopment scenarios:

• City/County partnership for development standards
• Realistic population projections
• Buildout scenarios
• Projections of uses
• Infrastructure improvements required
• Cost of infrastructure
• Projection of sales tax
• Major development activities
• Future location of Public Facilities: City, County, Schools, Public Works
• Downtown as a special district, including Town Center/City Hall

5. Transportation:

• Development impact of a second bridge to Bixby (2 locations min)
• Highway plans/goals for Memorial Corridor, HWY 64 and HWY 69
• Arterial Streets

6. Stormwater Plan:

• Current goals, objectives and policies regarding Stormwater in Bixby
• Current floodplain and watershed protections into all pertinent components of the Comp Plan
• Recommend updated floodplain and watershed protections per changes in recent projects
• Draft the current and conceptual plans

7. Infrastructure Element:

• Review and incorporate existing plans related to water supply and sanitary sewer facilities
• Recommend any future modifications to those plans that will be required to achieve the overall community vision or to support the approved buildout scenarios for future land use mixes
• Draft current and conceptual plans

8. Technology Infrastructure:

• Make recommendations as to best practices for encouraging the advancement of the technology infrastructure I
  • Include local stakeholders such as BTC

9. Economic Development/Redevelopment-Consider, review, analyze and update influences and for future development and redevelopment:

• Local factors
  • Primary Jobs
  • Riverfront Development
• Regional factors
• Tulsa Regional Chamber Goals and Incentives
• Bixby Chamber Goals and Incentives
• Homebuilders Association Goals
• Local Stakeholders/major proprietors
• Overlay District-Redevelopment of decommissioned wastewater treatment site
• Overlay District-Downtown
  • Brand
  • Development Standards
  • Façade requirements
  • Historic Preservation requirements

10. Parks, Trails and Open Space-Consider, Review, analyze and incorporate existing plans:

• Local trail masterplan
• INCOG Tulsa Regional Bicycle and Pedestrian Master Plan
• Lake Bixhoma Master Plan
• Charley Young Park Long Range Plan
• Bentley Park Master Plan
• Washington Irving Master Plan
• Riverfront Development
• Quail Creek Park
• Dedication of areas for long-term green space, farming and ranching
• Potential new parkland dedication

11. Housing-Review and incorporate recommendations from the Housing Market Analysis into the Comp Plan:

• Analyze current housing market and comparables
• Provide recommendations and strategies to encourage a variety of housing types and sizes
• Create policy guidelines on "tiny houses"
• Identify areas to meet the demand for Urban-style mixed use housing
• Create a Downtown Overlay District including housing design restrictions
• Create Suburban design guide for housing and shopping
• Long range planning for housing within our fence line
• Create design guidelines for Manufactured Housing Developments

12. Neighborhood Revitalization-Write a strategy for collecting data and adopting recommendations for a Housing Market Analysis:

• Identify areas in City Limits for innovative redevelopment strategies
• Consider goals of the CDBG Consolidated Plan
• Consider policy for historic preservation efforts in the downtown area

13. Sustainability:

• Integrate the latest measures the City should pursue and policies recommended to achieve a sustainable community

14. Healthy Community:

• Incorporate healthy community principles into all pertinent recommendations of the Comprehensive Plan
• Principles regarding safe, accessible active lifestyles for all populations
• Clean natural environment integrated with the major components of the Plan
• Evaluate the need for a Hospital

15. Resiliency:

• Hazard Mitigation Plan
  • Provide the latest research and recommendation for developing a resilient community
  • Prepare Bixby to deal with natural and man-made disasters as well as economic shifts

16. Special Planning Areas:

• Evaluate development patterns in the City that may require further study or policies
• Determine if existing Corridor Districts need changes in guidelines
  • 151st Street Corridor (HWY 67)
  • 171st Street Corridor (HWY 64)
  • Memorial (HWY 64)
• Identify new development areas requiring special guidelines
  • Downtown
  • Industrial Areas
  • Riverfront Development Areas

17. Community Character and Urban Design-Create a policy through community input and review of existing plans that address:

• Community Image
• Preservation of Community attributes and character
• Consultant should consider
  • Density
  • Aesthetic design guidelines
  • Sign regulations
  • Building types
  • Transportation corridors

18. Implementation Plan:

• Recommendation for implementation strategies and benchmarks should be established for the Plan

PUBLIC PARTICIPATION: Bixby City Staff considers citizen participation from a wide range of interests in the City essential to a successful Comprehensive Plan process.

• Consultant will work with a Steering Committee & Review Committee
• Maximize citizen involvement and participation
• Consultant shall design public engagement strategy
  • Effective innovative participation
  • Encourages participation throughout the development of Comp Plan
• Participation should include
  • Residents
  • Businesses
  • Agencies
  • Organizations
  • Officials
  • Homeowners Associations
  • Tools for public engagement should include:
  • Latest technology
  • Creativity
  • Inclusiveness
• Goal of producing realistic alternatives for consideration/adoption
  • Public
  • Planning Commission
  • City Council

DELIVERABLES FOR THE FINAL PLAN: Required services will include but are not limited to the following:

• 50 color copies (bound) (8 ½ x 11)
• Vertical format is preferred, but not required
• Maps and Illustrations format will be reproducible in (8½ x 11 or 11 x 17)
• 30 color copies (binders, that allow for amendments) (8 ½ x 11)
• maps may fold out at a larger format but should store at (8 ½ x 11)
• 1 (one) digital copy of final plan in Microsoft Word, must allow for amendments
• 1 (one) digital copy in Adobe Acrobat formats, must allow for amendments
• 1 (one) plan shall be designed to be integrated into the City's website
• Consulting Staff will visit the City of Bixby to familiarize themselves with the area and the challenges presented. The firm will attend meetings with City of Bixby Staff, Council Members, and the Steering Committee.
• Products produced as part of the Comp Plan process, include but are not limited to GIS layers, studies, documents, drawings, and so forth, shall be the property of the City of Bixby.

D. Requesting Entity Information/Project Funding

The City of Bixby, Oklahoma, with municipal offices located at 113 W. Dawes, PO BOX 70, Bixby, Oklahoma 74008, is the requesting entity.

The City of Bixby has set aside funding in the FY2016 Budget for the completion of the work described in the Request for Qualifications.

II. PROJECT CRITERIA

A. Consultant Selection Criteria

The City of Bixby will commission the services of a planning consulting firm or team to assist with the development of a Comprehensive Plan to bring guidance to the future development of the City of Bixby. The firm will work in conjunction with City Staff, Council and a Steering Committee to support the development and implementation of the plan. The City of Bixby will seek a firm with proven experience in developing Comprehensive Plans.

B. Project Schedule

The final schedule for adoption will be determined during the negotiation of the professional services agreement, but the schedule for proposal submittal is as follows:

• RFQ RELEASED OCTOBER 19, 2016
• PRE-PROPOSAL CONFERENCE OCTOBER 27, 2016
• PROPOSALS DUE NOVEMBER 18, 2016
• SHORT LIST NOTIFICATION DECEMBER 2, 2016
• INTERVIEWS DECEMBER 13-15, 2016*
• CONTRACT NEGOTIATIONS AND AWARD

BY CITY COUNCIL JANUARY, 2017*

*PROPOSED DATES ARE SUBJECT TO CHANGE

C. Inquiries/Questions

Respondents should submit questions and/or clarifications to the City of Bixby no later than 4:00 p.m. on Wednesday, October 26, 2016. Questions regarding the RFQ should be directed to mhilton@bixbyok.gov. Answers to the questions will be discussed on Thursday, October 27, 2016, during the Pre-proposal Conference and posted later at www.bixbyok.gov.

Proposals shall be accepted in the Office of Development Services until 4:00 p.m. on Friday, November 18, 2016. This office is located at 113 W. Dawes, PO BOX 70, Bixby, OK 74008, telephone 918-366-0427.

There will be a pre-proposal conference held Thursday, October 27, 2016, in the Dawes Building Conference Room at 10:00 a.m. While not mandatory, proposers are encouraged to attend.