Comprehensive Plan Update

City of Overland Park

Overland Park, KS

Introduction

The City of Overland Park, KS seeks consulting services to revitalize the Comprehensive Plan of the City ("Project"). City officials envision the comprehensive plan update for the City to firmly define the goals and objectives, by community consensus, for redevelopment options and implementation strategies on a variety of land use issues. This update would also pull together and provide a comprehensive framework for existing initiatives and planned capital improvement projects. A critical component of the Project will be expanding upon the initiatives established in ForwardOP, the city's strategic plan approved by the Governing Body in 2019.

The revitalized plan will provide vision, goals, objectives, and policies to guide the city's development and redevelopment. The plan will guide the Governing Body, Planning Commission, various advisory boards, city department staff, developers, property owners, and residents on the appropriate growth and redevelopment for Overland Park. The City requests prospective consultants respond to this Request for Proposals ("RFP"). View the entire RFP and documents at the following link: http://www.opkansas.org/Bids-And-Proposals

Project Description
The City of Overland Park recognizes the need for a purposeful discussion about the future land use of our city. The existing comprehensive plan is a document created more than 30 years ago. The city is interested in a revised plan that includes community engagement, encompasses social and environmental issues, and focuses on implementation. Using the momentum of ForwardOP, the comprehensive plan needs to define the land use aspirations of our community and align with the initiatives of ForwardOP. The city also understands that there is no longer a one-size-fits-all approach to land use and that different approaches or area plans may be necessary for this diverse community. Finally, the city strives to have the comprehensive plan act as the leading policy document guiding development in the community. Other departments should find use in the plan and better utilize the plan when evaluating land use, capital planning, and budgeting decisions.

Community Overview
Overland Park was first established as a place in the early 1900s by William Strang who had a vision for a place that offered opportunities for great neighborhoods and clean living with plenty of space and room to grow. It was envisioned as a "streetcar suburb," offering amenities not found in cities of the time, including more open spaces, cleaner air, convenient transportation options, and healthier living.

In the mid-century, at a time of rapid suburbanization, local leaders recognized a need once again to reconfirm how Overland Park might grow and prosper. Those leaders determined there was a need to incorporate as a recognizable and formal entity. This resulted in the incorporation of the city in 1960. They selected "Overland Park" as the name, which William Strang first used for his original development. Those early founders of Overland Park recognized the need to establish the basic values and ideals of the city that would be the foundation for how it would grow and develop. That vision included: 1) building great neighborhoods; 2) creating a safe environment; 3) establishing an excellent education system; 4) building an efficient and well-kept transportation system; 5) providing effective and efficient government, and 6) establishing an environment for businesses to thrive.

This vision has been carried out in the development of Overland Park. In its more than 60 year history as an incorporated city, Overland Park has grown to become the second-largest city in both the Kansas City Metro and the state of Kansas. It is a dynamic community filled with great businesses. Its education systems are nationally ranked. The community has access to an excellent health care system. The transportation system provides great access and facilitates commerce. Diverse neighborhoods cater to many needs and are filled with individuals proud of their city. Residents and visitors alike are comfortable that they will have a safe experience.

Overland Park is recognized not only locally but nationwide as a city that meets residents' needs, reflected by a variety of recognized top rankings put out by respected media outlets. Once again the leaders of Overland Park have recognized that perhaps a moment of community reflection is necessary to consider the next period of growth and development of the City.

Scope
The City of Overland Park seeks to contract with a consulting firm or team that possesses extensive experience in community planning and redevelopment strategies. The consulting firm engaged for the Project is expected to provide a wide range of services including, but not limited to the following:

Alignment with ForwardOP, Vision Metcalf, and Other Plans. ForwardOP defined the strategic vision of the community. The comprehensive plan should take specific initiatives to the next level, defining specific ways to implement the initiatives outlined in ForwardOP that are relevant to Overland Park. The planning process can also be an opportunity to review ForwardOP and report on the status of the plan. Vision Metcalf first defined how Overland Park should consider redevelopment. The comprehensive plan should further incorporate the suggestions in Vision Metcalf and provide a set of policy recommendations on how the community should consider redevelopment and infill opportunities in other areas of the community. The consulting firm should be prepared to create conceptual land use and design scenarios for major redevelopment sites that incorporate components of the previous planning efforts and help visualize a coherent long-term vision. In addition to ForwardOP and Vision Metcalf, specific plans to review and analyze include the Johnson County Housing Study, Mid-America Regional Council (MARC) Climate Action Plan, Overland Park Parking Study, College and Metcalf Plan among others.

Evaluate existing and emerging issues. The plan should address the impacts of land use on existing and emerging issues such as housing affordability, community inclusion, and sustainability. In addition, this planning process provides an opportunity to analyze the appropriateness of other specific plans and their recommendations to ensure that they meet the goals set forth by our community. Some examples of potential existing and emerging issues include, but are not limited to:

  • Infill and redevelopment strategies for established neighborhoods, aging commercial centers, and major redevelopment sites
  • Strategies for a coordinated approach to housing (both affordability and mix of housing types)
  • Environmental sustainability and the impact of land use decisions
  • Planning for future trends in mobility and potential mode shifts
  • Recent trends in multi-family construction and their impact on established neighborhoods and future buildout scenarios

Include extensive public engagement efforts to determine the needs, issues, and opportunities within the community. The City expects the consulting firm to design and implement a fun and robust public engagement program that strives to be broad and far-reaching, involving members of the public, community stakeholders, neighborhood groups, city staff, Planning Commissioners, and the Governing Body. An emphasis on ensuring substantial participation that is representative of the community both geographically and demographically is a priority for this process. The consulting firm shall have experience conducting public engagement among a diverse population and incorporating findings within similar projects.

The public engagement efforts should be authentic, adaptive, and meet the community where they are. A public engagement plan that incorporates both small feedback opportunities across the community, as well as larger approaches (town halls, open houses, or charrettes) is preferred. Public engagement activities shall include but are not limited to marketing materials, mailings, interactive workshops, branding creation, translation services, and print/web materials. Outreach strategies for both online and in-person engagement will be expected. The public engagement scope will be closely coordinated with the city's Communications Division to clearly define roles and responsibilities and ownership of the various tools.

Analyze the cost to provide service. The plan shall include recommendations for how to address pending infrastructure challenges and needs through a cost of service or revenue-per-acre analysis. The plan should identify strategies on how the city should grow more sustainably (economically and environmentally) to avoid severe infrastructure maintenance issues and impacts on service delivery. Focus on accountable implementation. The plan should include a planning horizon (e.g., 2050) to develop projections on how the community wants to grow, goals for how to get there, and performance measures that assess progress. Specifically, this will include approaches that tie these actions to defined timetables, activities, budgets, and responsible parties. A detailed strategy for regular reporting of implementation effectiveness to the public and methodology for revising the plan based on the reported findings will be expected.

A successful interpretation of this requirement will provide an implementation strategy that weaves the plan into the daily activities of the city and ties into the capital improvement and budgeting process. The plan should outline ways that the CIP can complement the comprehensive plan to ensure infrastructure can be provided to meet the goals, with a clear definition of priorities to assist in annual budget development. This should involve coordination with the city's Infrastructure Advisory Group as well as exploring opportunities to combine and coordinate CIPs into other city initiatives and long-term projects.

Project Schedule
The City anticipates the Project to occur in 2022 and 2023. The Project will begin in mid-2022 and be completed by the end of December 2023. Project completion is defined as the "Final Draft of the Comprehensive Plan" for consideration by the Governing Body.

  • Deadline for Written Questions — January 5, 2022
  • Proposal Deadline — January 28, 2022, 2:00 PM CST
  • Consultant Presentations and Interviews — March/April 2022
  • City Council Approval of Consultant — May 2022
  • Project Commences — June 2022
  • Project Concludes — December 2023

Deliverables
The consultant will be required to deliver a variety of Plan products at various stages of the project. Examples of final plan deliverables can include, but are not limited to:

  • Web-based version of the final plan and recommendations for review and testing;
  • Database of final plan recommendations
  • One digital file of the Comprehensive Plan draft with all the inserts for review;
  • One (1) digital file of the final Comprehensive Plan; and
  • One (1) set of Comprehensive Plan maps in digital format that is compatible with the
  • City's GIS and map layers shall be ortho-corrected and geo-referenced to the state plane coordinate system.

Proposal Format
The Comprehensive Plan shall be presented in a format and language that is user-friendly and easily comprehended and accessible to the general public. The consultant should make an effort to minimize the use of technical planning language. The extensive use of maps, graphics, and other devices that will enhance the readability and ease of use of the Comprehensive Plan is required. At the completion of the process, the consultant shall provide a complete Comprehensive Plan with all maps, graphs, and tables.

All proposals, including supporting documentation, are confidential until a recommendation is made to the city's Community Development (CD) Committee. All costs incurred in the preparation of this proposal are the responsibility of the proposer. All proposals shall be considered firm offers for a period of 180-days following the due date. Once submitted, proposals may not be changed without the written consent of the City. The submission should be in electronic format. Microsoft Word, Google Docs, or PDF are acceptable formats. The submission can be delivered via flash drive to Overland Park City Hall at 8500 Santa Fe Drive, Overland Park, KS 66212 Attn: Erin Ollig, or e-mailed to Erin.Ollig@opkansas.org by 2:00 P.M., Friday, January 28, 2022.

Interpretations, Modifications and Addenda
All questions regarding the RFP should be directed in writing to Strategic Planning Manager, Erin Ollig at Erin.Ollig@opkansas.org. Questions clarifying the process or about the project will be shared so that all interested parties receive the same information.


Request Type
RFP
Deadline
Friday, January 28, 2022

Contact Information

Website
http://www.opkansas.org/Bids-And-Proposals
Contact Email
Erin.Ollig@opkansas.org