Full RFP may be downloaded here: https://www.storycountyiowa.gov/bids.aspx

Scope of Services

Story County, Iowa, has entered into an agreement to purchase the north 20 acres of the property located at the southeast corner of 600th Avenue and 160th Street (60016 600th Ave) in Milford Township. See Figure 1. The site is to be used as a debris staging and reduction site for disaster debris including, but not limited to, vegetative debris, construction and demolition debris, and household hazardous waste. Debris from a disaster would be brought to the site by County departments, the public, or a contracted waste collection service, sorted, and processed prior to final disposal at another location.

The site was previously used for stover storage and has a gravel base, as well as a gravel loop drive with access to 160th Street, a gravel County road. 600th Avenue is a paved, County road.

The scope of services is to prepare a debris management plan for the site, including a site plan detailing improvements and site layout necessary to support the proposed use, and meeting all state and federal requirements for debris handling. Debris types to be planned for include white goods/appliances, electronics, construction and demolition waste, vegetative, and household hazardous waste.

Figure 1: Proposed Disaster Debris Site Aerial Image

Approx. North 20 Acres

Specifically, the plan shall include but is not limited to, the following. Due to time constraints related to the purchase agreement for the property, plan sections 1. Pre-planning activities and plan assumptions and 4. Site Design, Operations, and Planning, outlined below, shall be completed by April 17, 2023.

Pre-planning activities and plan assumptions

1. Roles and responsibilities of County departments and other state and federal agencies in implementing the plan, including contacts
2. Expected debris streams/debris stream scenarios—this shall include a discussion of potential debris-generating hazards affecting Story County and the amount/type of debris they may generate, as well as special considerations for effects a specific event may have on debris (e.g. flood debris)
3. Process to forecast debris streams, including amount, post-disaster
4. Site capacity determination for different debris stream scenarios
5. Review of state (Iowa Department of Natural Resources (DNR), the Historic Preservation Office in the Iowa Department of Cultural Affairs, etc.) and federal (Department of Transportation, Environmental Protection Agency, etc.) regulatory requirements/laws including, but not limited to state code and state administrative code, the Clean Water Act, National Historic Preservation Act, Clean Air Act, National Environmental Policy Act, Resource Conservation and Recovery Act, Fish and Wildlife Act, Wild and Scenic Rivers Act, Endangered Species Act and steps/processes to ensure compliance with these and other environmental and historic preservation laws/regulations/policies (such as the Iowa DNR Policy on Open Burning of Disaster Debris), including monitoring and reporting requirements
6. Review of OSHA rules for safe site operation and safe debris collection
7. Process for activating the disaster debris site including but not limited to:
   1. Thresholds for when opening the disaster debris site is necessary
   2. Local, state, and federal disaster declaration process overview
   3. Identification of any necessary local, state, or federal resolutions/applications/forms/permits to establish debris management activities and activate the disaster debris management site
   4. Discussion and recommendation on the timing and prioritization of activating the debris site versus initial emergency response, damage assessment, roadway clearance, and other critical activities necessary to eliminate life and safety threats post-disaster
8. Review of local, state, and federal procurement/purchasing policies that may apply to the contracted work, equipment, or other expenditures to prepare and operate the site, including under emergency/exigent circumstances
   1. Discussion of types of contracts, their applicability to different types of work/costs, and force labor accounts
9. A list of recommendations for contracts to be pre-approved/negotiated, sample/draft contracts, and a list of potential contractors to fulfill various functions related to the debris site and their contact information
10. Information on requirements for FEMA reimbursement (e.g. Public Assistance Program), including drafts of any logs and forms

Plans and procedures for disaster debris collection and drop-off:

1. Investigation of challenges presented by collection of debris from private road right-of-way (e.g. rural subdivision roads) for FEMA reimbursement (e.g. Public Assistance Program)and recommendations/solutions
2. Investigation of challenges presented by limiting debris collection to public debris drop-off at the site and recommendations/solutions
3. Investigation of challenges presented by collection of debris from County (public) road right-of-way (e.g. ditches, low population densities) and recommendations/solutions
4. Discussion of debris removal from private property, including when appropriate, process/documentation for FEMA approval, process for actual removal, and other applicable FEMA policies
5. Discussion of debris removal from waterways and sensitive habitats, including private property, including federal waterways and their identification, and any applicable FEMA or other state/federal laws and policies
6. Discussion of demolition of private structures including when appropriate, process/documentation for FEMA approval, process for demolition, and other applicable FEMA policies
7. Information on the limits on FEMA reimbursement (e.g. Public Assistance Program) for collection activities from commercial/federal properties and for debris removal that is otherwise covered by insurance or FEMA individual assistance
8. Plans and recommendations for the use and procurement of contracted services for debris collection and for when debris should be collected curbside, including thresholds for when outsourcing/curbside collection is recommended
9. Communications and outreach plan, including, but not limited to:
   1. Draft press releases, ads, mailings, door hangers, social media posts, and posters/notice signs and locations to be posted with information on debris sorting, debris collection and drop-off procedures, debris acceptance requirements, and debris site information to distribute to/communicate with affected members of the public
   2. Timing for distributing these materials prior to opening the debris site
      1. Plan for communicating that debris collection/drop-off is only for debris that is not eligible to be covered by insurance or FEMA individual assistance and that debris from unimproved properties is not eligible

Reduction, reuse, and recycling options and final disposal options for expected debris streams:

1. Debris reduction plans:
   1. Processes, and permits necessary, for debris reduction and decontamination work such as burning or chipping on site
   2. Plan for frequency of debris reduction work including thresholds for stockpile size
   3. Equipment and staffing needed for debris reduction work
   4. Best practices for debris reduction work, including burn pile height and configuration recommendations, need for fire department supervision
   5. Identification of debris reduction service providers (such as demolition contractors, refrigerant removers, others that may provide decontamination services, electronics processors, etc.), contact information, pre-negotiated contracts/agreements, information on their capacity
2. Final disposal/recycling plans:
   1. Daily and permitted capacity for different debris streams at identified final disposal/recycling facilities and information on the ability to manage additional debris beyond normal or permitted daily load
   2. Pre-negotiated contracts/agreements with final disposal/recycling facilities, including acceptance criteria
   3. Contact information
      1. Map and routes to final disposal/recycling facilities
      1. Any environmental justice or community concerns with the facilities
      2. Process for packaging and labeling debris types for transport to the final disposal/recycling facilities
      3. Options for transport of debris to final disposal and recycling facilities (e.g. contracted services) and contractor contact information, pre-negotiated contracts/agreements, information on their capacity
      4. Process for tracking debris from the debris site to the final disposal/recycling facilities

Site Design, Operations, and Planning

1. The site's baseline conditions shall be established, including but not limited to:
   1. Hydrologic. Topography, drain tiles, culverts, soils, and other factors influencing the runoff of water on the site should be studied.
   2. Soils. Existing soil conditions should be established as a baseline for restoration work should site contamination requiring remediation/clean up occur. Soil shall be checked for VOCs or other contamination.
   3. Water. Groundwater samples shall be taken to establish baseline for restoration work should site contamination requirement remediation/clean-up occur. Water should be tested for pre-existing contamination.
   4. Air quality. Baseline, ambient air quality data shall be taken. Information on prevailing winds and potential to carry particulates and noise shall be provided.
   5. Topography. The visibility of the site from adjacent properties, including in the case of 24-hour work requiring lighting, shall be studied.
   6. Sensitive environmental areas. Any sensitive environmental areas on or off-site that may be affected by the debris storage and reduction activities should be documented and applicable laws for protection/impacts reviewed (e.g. U.S. Army Corps of Engineers permitting)
2. A site plan and site improvement plan, based on the established baseline conditions, recommending a site configuration and improvements to prevent contamination of the site and neighboring properties, ensure efficient operation, reduce and mitigate impacts on neighboring properties, and meeting all applicable local, state, and federal rules/laws/policies, including, but not limited to:
   1. Berms/perimeter barriers and screening
   2. Locations for burning and other debris reduction work
   3. Fill/grading/gravel needed
   4. Monitoring platforms/locations
   5. Containment and secondary containment improvements/structures/mechanisms for proper collection and storage of anticipated debris streams
   6. Location and size of different debris piles that allow adequate separation for safety and access, including segregation of materials within one debris stream (e.g. layout and spacing of different types of household hazardous wastes)
   7. Traffic circulation plans
   8. Dust control plans
3. Debris management and oversight activities to occur on the site shall be established, including, but not limited to processes and procedures for:
   1. Sampling and analysis of debris
   2. Additional sorting of debris on site to facilitate recycling and final disposal
   3. Characterizing debris, including identifying hazardous waste, for proper management
   4. Site visits and necessary checklists
   5. Other environmental monitoring plans including but not limited to:
      1. Air quality, relative to dust, and particularly if burning will be conducted
      2. Water contamination, both surface and ground
      3. Fuel spills and other sources of ground contamination
   6. Plans for response to contamination/spills, including contacts to notify
   7. Equipment and staffing needs for the site including debris tracking logs and tracking/monitoring procedures
   8. Training plans for debris monitors
4. Personal property reunification procedures/plan
5. Site tear-down/closeout procedures, including any environmental testing

Other

1. Implementation matrix for any strategies/next steps from the plan
2. Evaluation and plan update schedule and process

The Consultant, based on their professional expertise, may also propose additional/alternative plan components or factors to be studied to achieve the goal of having an operational disaster debris site and plan for debris collection, reduction, and final disposal to speed recovery from disasters and meeting all applicable state and federal requirements.