SCOPE OF WORK:

The successful Consultant will perform all the necessary tasks for completing the Zoning Code Update. The general scope of work is as follows:

Task 1: Project Start-up

• At the start of the project, the Consultant will meet with City staff to review and refine the scope of work, project objectives, process, and deliverables. The Consultant will establish a project work plan and schedule, identify potential issues, and coordinate with City staff regarding project management activities.

Task 2: Analysis

• Evaluate the City's current zoning code and subdivision control ordinance against best practices, state and federal legislation, existing data/environment, and the city's Comprehensive Plan. Working closely with City staff, the Consultant should develop an understanding of the staff's primary issues with the existing code.

Task 3: Outreach and Engagement

• The Consultant is expected to assist throughout the public hearing and adoption process including the hearing(s) with the Plan Commission and City Council. City staff will develop a task force to serve as the body to make final recommendations to the Plan Commission, City Council, and the Mayor. It should be expected that this project will include several public in-person meetings including but not limited to: meetings with stakeholders, public open house/workshops, and adoption hearings.

Task 4: Recommendations and document draft

• Develop recommendations for consistent communication regarding the project and unified messaging that successfully translates the project's community image. Messaging and communication strategy may the creation of print and/or web materials.
• Develop a description of the type and format of the final UDO product(s) to be delivered at the close of the entire planning project, including descriptions of the product(s)' media, format, mapping, style, graphics, flowcharts, etc. Depending on the recommended types of plan products, this may include things such as: the general style and layout of plan maps, layout of web page(s)/materials, style and layout of pamphlets/brochures, table of contents for a plan document, and/or other. The City's municipal code is published online with American Legal Publishing and the final UDO should be compatible with this software; however, this can be in addition to a user-friendly format.

Task 5: Final Draft and deliverables

• The final document will be presented to the Plan Commission and City Council for adoption. The Consultant will be expected to assist City staff with the presentation of the materials at public hearings. Once adopted, the Consultant will provide 10 hard copies and digital copies of the UDO to City staff. Digital copies shall be in a pdf format and an editable format, to be determined by the Consultant and City staff for ease of making future revisions.

PROPOSAL DEADLINE:

Please submit one (1) complete hard copy and one (1) electronic copy of the proposal no later than 3:00 PM local time, May 31, 2024. Postmarking by the due date will not substitute for the actual proposal receipt. The submittals are to be marked on the outside "Zoning Code Update Proposal" and addressed to the following:

City of Madison, Indiana
Attn: Nicole M Schell, Director of Planning
Madison City Hall
101 W Main St.
Madison, IN 47250