CITY OF MT SHASTA

REQUEST FOR PROPOSALS (RFP)

Safe Streets and Roads for All (SS4A) Comprehensive Safety Action Plan

September 16th, 2024

Budget: $210,000.

Proposals Due: 5 p.m. (Pacific Time) on October 11th.

Questions: Telephone 530 926-7519, or email: citymanager@mtshastaca.gov.

Full RFP: Can be obtained by calling 530 926-7519

Submittal: Proposals may be emailed or delivered by USB. Hard copies of sealed cost proposals shall be delivered to the contact below:

Todd Juhasz
305 N. Mt Shasta Blvd.
Mt Shasta, CA 96067
citymanager@mtshastaca.gov
530 926-7519

Introduction and Background

Context

The City of Mt. Shasta is a small, rural community of 3,250 residents and is one of nine incorporated cities in Siskiyou County. Based on the 2017-2021, 5-year data set from DOT's FARS, there was no available fatality data for the City of Mt. Shasta. However, in Siskiyou County, there were a total of 62 fatal roadway crashes between 2017 and 2021. Additionally, California-based Transportation Injury Mapping Systems (TIMS) tool did not report any fatalities in the City of Mt. Shasta from 2017-2021. However, within the same data set, the City has 31 reports of roadway collisions that resulted in injury according to the California Statewide Integrated Traffic Records System (SWITRS). The majority of the roadway collisions occurred within the downtown core of the City. The City of Mt. Shasta has one reported fatal collision outside of the 5-year data set in 2011 according to SWITRS.

According to the 2020 American Community Survey (ACS), the 5-year estimated population for the City of Mt. Shasta was 3,250, whereas the population of Siskiyou County was estimated at 43,516. Due to the City having no fatalities from 2017-2021, the fatality rate is 0.

Although there were no reported fatalities within the five-year period, Mt. Shasta experiences high rates of unsafe, speeding vehicles especially near residential and recreational areas, creating conflicts between vehicles and more vulnerable roadway users such as bicyclists and pedestrians. Anecdotal data from residents and City Staff also reports numerous conflicts between roadway users due to excessive speeding.

The Plan

The plan will be funded in part through an Action Plan Grant through the Safe Streets and Roads for All (SS4A) discretionary grant program. The grand was awarded to accomplish the following:

• Stakeholder and public engagement plan;
• Data collection and review;
• Safety analysis;
• Safety analysis;
• Dashboard and toolkit;
• Implementation matrix including:
  • Policies, programs, innovative practices, and low-cost/high-impact strategies; and
  • Specific construction projects with scope, budget, and time frame.

The City will negotiate a contract with the top-rated respondent, and if unsuccessful will consider other submissions in order of ranking.

Consultant Selection

Advertise for Consultant Proposals — Sept. 16, 2024

Deadline for RFP Clarifications/Questions — Oct. 10th, 2024

Due Date for Proposal Submittals (by 5:00 p.m.) — Oct. 11th, 2024

Review Proposals/Identify Finalists — Oct 18th, 2024

Interview Finalists — Oct. 25th, 2024

Consultant Notice — Oct. 28th, 2024

Contract Negotiations/Signed Contract — Nov. 8th, 2024

Notice to Proceed* — Nov. 12th, 2024

Project Development/Major Milestones

Project Start-Up/Mobilization — Nov. 15th, 2024

Planned Draft Action Plan Completion — Jan. 10th, 2024

Final Action Plan Completion — Jan. 31st, 2024

Planned Action Plan Adoption — Feb. 10th, 2024

RFP RESPONSE

Respondents will demonstrate that they have extensive training and experience in active safety in Mount Shasta transportation planning and engineering. The Comprehensive Safety Action Plan for the City of Mt Shasta will provide a framework of strategies and implementation actions intended to improve.

Engagement

The expected services will include public engagement with the following groups: the City Council, local schools, active transportation groups, and local businesses to ensure that all stakeholders have their input on the Plan.

The Consultant will be required to share information and gather feedback. The consultant will develop and implement a detailed public and stakeholder engagement plan (Public Participation Plan) and will ensure that the Plan reflects the desires of the residents of the City of Mt. Shasta. A Stakeholders Advisory Committee (SAC) will be established to provide feedback on numerous stages in the Plan. A variety of forums will be made available through community workshops, pop-up events, individual stakeholder meetings, the project website, and social media platforms to encourage open dialogue and guide collaborative Plan development. In compliance with ADA standards, all public outreach materials can be translated as needed to ensure access for all members of the community.

Road Design

Within the City of Mt. Shasta boundary are several major collector and local roadways with existing safety concerns that necessitate further Action Plan development. With wide roadway designs over hill and mountain terrain, high speeds and blind spots pose greater safety risks especially within residential neighborhoods throughout the City of Mt. Shasta. Towards the center city limits, on the East side of Intertate-5 is major collector roadway, West Lake Street, which is a primary exit to access the City of Mt. Shasta. As one of only two exits, West Lake Street is highly trafficked, and due to its wide roadway design, there is an abundance of speeding vehicles within the area. This safety issue spans onto additional crossroads, including the major collector roadway Mt. Shasta Boulevard. Mt. Shasta Boulevard runs nearly parallel to Interstate-5 and provides local roadway access to a majority of the City. Near the southeast of Mt. Shasta Boulevard is McCloud Avenue, which has safety issues from high-speed driving through residential neighborhoods as McCloud Avenue transitions from major collector to local roadway as it runs east. An additional local roadway to consider for safety improvements includes Rockfellow Drive, with a wide roadway design it is prone to experience higher speeding drivers within the residential zone.

Current Policies

To prepare for the Plan, the Consultant will collect and review current policies, plans and a draft a set of policies, process recommendations, and implementation strategies to identify opportunities that prioritize transportation safety in and surrounding the City of Mt. Shasta. In addition to this, historical collision data will be compiled and reviewed to in order to perform a safety analysis on the existing conditions and trends to identify higher risk locations in the City of Mt. Shasta. The Consultant will collect and review existing demographic and economic conditions to identify inadequacies in existing data and data collection programs of historically underserved communities.

Projects and Strategies

Information gathered from in-depth analysis will assist the Consultant in selecting Focus Areas for the Action Plan to develop a comprehensive list of projects and strategies that address the safety problems laid out in the Action Plan. The Consultant will identify site specific strategies for each Focus Area that are proven to reduce fatalities and serious traffic injuries. Complete Streets measures and FHWA Proven Safety Countermeasures will be incorporated, with a focus on improving safety for low and zero-emission modes of travel to meet State and Federal emission goals.

Action Plan

The Consultant will develop an Action Plan Administrative Draft and Final Plan, and the Final Plan will be presented to the City of Mt. Shasta staff and the SAC. Following preliminarily addressed comments, the Consultant will develop a Draft Action Plan for public comment and will incorporate all feedback into a Final Action Plan. The Final Action Plan will be prepared in collaboration with the PSC and SAC and will be made publicly available after approval. As a final task under the Scope of Work, the Consultant will provide a methodology for measuring progress after the Action Plan is developed and will share these reports publicly.

Design Components

The design will likely include traffic calming, intersection treatments, protected active transportation facilities, pedestrian-level street lighting and the development of educational guidebooks on safe walking and biking practices. This project aligns with State, regional and local efforts to improve multi-modal mobility for underserved communities, to reduce vehicle miles traveled, and address climate change goals, and will position the City for success when seeking construction funding.

GUIDELINES FOR RESPONSE

Respondents will provide a description of how they will provide the services required as outlined above in six pages or less. Responses should include a description of the proposed project team, their availability to complete this project on time and on budget, as well as resumes for all team members.

The City reserves the right to reject any or all offers and discontinue this RFP process without any obligation or liability to any potential consultant.