The City of Harrisonville, Missouri is seeking written proposals from qualified firms/providers to conduct a reconnaissance-level architectural survey over approximately 159-acres primarily comprised of residential properties including approximately 330 resources. See Attachment A, Exhibit 2 for a map, description of the survey areas, and boundary justification. The firm/provider must meet the Secretary of the Interior's Professional Qualifications for an architectural historian as listed in Attachment A, Exhibit 1.

EVALUATION CRITERIA

Proposals will be evaluated in accordance with the following criteria:

• Whether the consultant meets or exceeds the Secretary of the Interior's Professional Qualifications Standards for a historian or archictural historian, as outlined in Exhibit 1;
• The ability of the Offeror to perform the work or provide the services promptly or within the time specified, without delay or interference;
• The character, integrity, reputation, judgement, experience, and efficiency of the Offeror, and;
• The quality of performance of previous contracts or services.

Note: The offeror is cautioned that it is the offeror's sole responsibility to submit information related to the evaluation categories. The City is under no obligation to solicit such information, if it is not included in the offeror's original proposal. Failure to provide such information may have an adverse impact on the evaluation of the offeror's proposal.

EVALUATION PROCESS

The City will consider a proposal nonresponsive when critical information is lacking, or the submission represents a major deviation from the requirements of this RFP. Minor omissions or informalities may be waived at the sole option and discretion of the City. The City also reserves the right to reject any and all proposals, make no award or multiple awards as result of this solicitation. Responsive proposals will be evaluated in the following manner:

1. An Evaluation Committee will review and rank all proposals individually on their technical merits and according to the criteria established in Section 5 of this RFP. The Committee may contact offerors if any clarification is needed on the proposal.
2. Offerors whose proposals are ranked the highest by the Evaluation Committee may be asked to participate in an interview process to ensure a mutual understanding of both the City's requirements and the offeror's proposal. Interviews may be conducted either in person or by telephone. However, the Committee may decide that interviews are not necessary and make recommendations for award based on the information provided in the proposal.
3. The firm that provides the City with the most reliable and cost effective goods and/or services based on the established evaluation criteria will be recommended.

Note: In accordance with federal, state and local laws, the bid documents will be available for public review following: rejection of all bids; posting of the Notice of Intent to Award (for bids over $10,000); execution of the contract and/or purchase order.

Proposed Time Schedule

• RFP Issue Date: April 15, 2025
• Deadline For Questions: April 28, 2025
• RFP Close Date: May 6, 2025
• RFP Evaluation: May 9, 2025
• Posting of Intent to Award: May 12, 2025
• Recommendation to Board of Aldermen: May 19, 2025
• Notice of Award: May 20, 2025