The City of San Mateo's Community Development Department is recruiting for two Deputy Director positions – one Deputy will focus on overseeing current and long-range planning and policy activities and supervise the Planning Division; and the other Deputy will oversee construction services, which include permitting, inspection and the public permit center, and supervise the Building Division. The Deputy Directors will work closely with the Director on all aspects of CDD operations, programs and budget, and act as Director when assigned.

What You'll Do

The Deputy Director is responsible for administration and operation of a variety of support services and intradepartmental projects in some or all of the divisions within CDD, performs responsible and innovative administrative management in support of the City's goals and objectives and is a participating member of the Department's management team. The position has a broad range of independence within policy parameters and works under minimal direction, following general guidelines or professional and administrative standards in accomplishing assignments. Duties may include, but are not limited to, the following:

• Assist the Department Director in administration of departmental programs.
• Provide administrative direction to activities relating to the effective utilization of programs, personnel, resources, facilities and equipment.
• Plan, organize, control, and evaluate the functions and activities related to construction services, including serving as Building Official, and overseeing building and housing inspections, plan checking, and public Permit Center services.
• Develop, encourage, implement and manage re-engineering and continuous improvement processes.
• Assist in managing the development and implementation of Community Development Department goals, objectives, policies, and priorities for each assigned service area; establish, within City policy, appropriate service and staffing levels; allocate resources accordingly.
• Participate as a team member and leader in the work of the Department.
• Develop and implement productivity measurements and statistics.
• Represent the Community Development Department to other City departments, divisions, elected officials and outside agencies; explain and interpret Community Development Department programs, policies, and activities.
• Select, train, motivate and evaluate Community Development Department personnel; provide or coordinate staff training; work with employees to correct deficiencies.
• Assist in planning, directing, and coordinating the Community Development Department's work plan; meet with staff to identify and resolve problems; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures.
• Assist in managing and participate in the development and administration of the Community Development Department budget; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; direct the monitoring of and approve expenditures; direct the preparation of and implement budgetary adjustments as necessary.
• Serve as a liaison with employees, public and private organizations, community groups, and other organizations; provide information and assistance regarding community development programs and services.
• Participate on a variety of committees and task forces; attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of community development.

The Deputy Director receives direction from the Community Development Director or higher-level City personnel and exercises direct supervision over management, supervisory, professional, technical, and administrative support staff.

Who You Are

• An individual who possesses thorough knowledge of operational characteristics, services and activities of a comprehensive community development department; organization and management practices as applied to community development programs, policies and operational needs; project management principles and concepts; principles and practices of budget preparation and administration; and principles of supervision, training and performance evaluation.
• An individual who possesses the ability to provide administrative and professional leadership and direction for the assigned division(s); facilitate public meetings; select, supervise, train, and evaluate staff; prepare and administer budgets; engage in ongoing process improvement review and implementation; maintain and exhibit discretion, honesty and integrity when handling sensitive situations; participate in a collaborative and positive manner with internal and external stakeholders; understand, interpret and explain codes, regulations and policies; provide vision and set operational goals to achieve this vision; think strategically, deal constructively with conflict and develop solutions; determine when to seek assistance, refer, inform or escalate a problem; be innovative and willing to take initiative; communicate clearly and concisely, both orally (including public speaking) and in writing; and establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

What You Bring

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

• Six years of progressively responsible experience in project management, community development, specifically in building, housing or code enforcement, and community facilitation, three years of which have been in a supervisory role.
• When the position includes Building Official duties, experience shall include four years of increasingly responsible experience of a supervisory and administrative nature in the design, construction, and inspection of public, commercial, industrial, or residential buildings.
• Equivalent to a Bachelor's degree from an accredited college or university with major course work in public administration, public policy, planning, urban studies, economics or a closely related field. A Master's degree is desirable.

Application Deadline

Recruitment will close on Sunday, December 1, 2024, at 11:59 p.m. or upon receipt of the first 75 applications, résumés, (required) and supplemental questionnaires, whichever occurs first.

Examination Process

All applications, résumés (required) and responses to supplemental questions received will be reviewed for minimum qualifications. A fully completed application is required; a resume does not replace the information required on the employment application, including work history. Applications with "see résumé" as a substitution for the work experience description, those with none or unclear current/past employment information, or those with insufficient information to evaluate possession of minimum qualifications will not be considered; missing information cannot be assumed. A limited number of the most highly qualified applicants will be invited to participate in the examination process, which may consist of an oral panel interview, written exercise, or in the form of a practical demonstration of skill and ability, or any combination of these; a Zoom oral panel interview is tentatively scheduled for December 17 or December 18, 2024.

To apply and review complete job announcement, including benefits, go to: https://www.calopps.org/san-mateo/job-20559837