JOB DESCRIPTION

Make a Difference Supporting Newport's Growth and Development

The City of Newport is seeking a proactive, detail-oriented, and community-minded professional to join our Community Development Department. As Executive Assistant II, you'll be the first point of contact for residents, developers, and business owners navigating the city's land use and building permit processes.

Monday, November 17, will receive first consideration. The position will remain open until filled.

The Executive Assistant II provides both administrative and technical support to ensure that the Community Development Department runs smoothly and efficiently. You'll coordinate schedules, process permit applications, prepare official notices, maintain department records, and support the Planning Commission - all while helping customers understand city processes and requirements.

You'll be part of a small, collaborative team where accuracy, communication, and service make a real difference every day.

What You'll Do

• Serve as the first point of contact for the public, providing courteous and accurate information about land use and building permits.
• Answer questions related to adopted City of Newport codes and procedures and collaborate with customers to understand complex needs before referring them to senior staff.
• Assist the public in navigating City land use and building procedures.
• Review permit application materials for completeness, receive payments, enter data, and assign file numbers.
• Manage public records for all permit types, including scanning and archiving for digital access.
• Calculate permit fees, perform cashier duties, and reconcile payments.
• Monitor the permit review process, route applications for review, and follow up to ensure timely responses.
• Use GIS software to identify public notice recipients, prepare and issue legally compliant notifications, and schedule hearings.
• Prepare templates for staff reports, permits, findings, and certificates.
• Maintain and update adopted codes, plans, and department website content.
• Administer the City's online permitting system by updating records, issuing notices, reconciling fees, and preparing statistical reports.
• Coordinate permit inspections, assist field inspectors, and communicate results to applicants.
• Serve as Secretary to the Planning Commission, including attending bi-monthly evening meetings, preparing agendas and packets, recording meetings, and producing accurate minutes.
• Act as a Notary Public for department-related documents.
• Perform other duties as assigned.

Help shape the future of Newport - apply today!

Please see the full job description and benefits on the City of Newport's website at https://www.governmentjobs.com/careers/cityofnewport

Benefits include:

Four day work week (Monday - Thursday)

Vacation, medical, vision, dental and much more! Please see City of Newport for full benefits at: https://www.governmentjobs.com/careers/cityofnewport

BENEFITS

BENEFITS